Upcoming Special Board Meeting: Electronic Voting (E-Voting) Resolution

Fiore Admin
Apr 14
2 min read

The Fiore at the Gardens Condominium Association will be holding a Special Board Meeting on April 28, 2026, at 6:00 PM to consider the approval of a resolution authorizing the use of electronic voting (E-Voting) for Association meetings and elections.

Meeting Details

📅 Date: April 28, 2026

⏰ Time: 6:00 PM

📍 Location: Fiore Clubhouse (Hybrid)

🔗 Online Access: https://meet.goto.com/fiore

This meeting will be held in a hybrid format at the Fiore Clubhouse and online, allowing residents to attend in the way that works best for them.

What Is E-Voting?

Electronic voting allows homeowners to cast their votes securely online instead of relying solely on paper ballots or in-person voting. This option is permitted under Florida Statute 718.128, provided owners give their consent.

The goal of implementing e-voting is to:

Increase participation in Association decisions
Provide a more convenient and accessible voting process

Owner Consent Is Required

Participation in e-voting is completely optional.

Owners who wish to vote electronically must:

Complete and submit a Consent to Electronic Voting form
Submit the form at least 30 days prior to the meeting where they intend to vote electronically

Owners may also:

Revoke their consent at any time by submitting a revocation form
Ensure revocations are submitted at least 10 days prior to a meeting to be effective for that vote

Consent may also be provided via email, as outlined in the resolution.

How It Works

If approved, the Association may partner with a third-party electronic voting provider to facilitate the process.

Key points include:

Owners who consent will receive instructions on how to vote online
Voting may still be done in person or by proxy if preferred
In the case of multiple votes, the system follows specific rules to determine which vote is counted
Electronic voting will be implemented in accordance with Florida law and Association guidelines

Privacy & Disclosures

The resolution includes important disclosures regarding:

Use of third-party platforms to administer voting
Potential technical issues (such as outages or delivery failures)
Owner acknowledgment of risks associated with electronic communication

Personal information used for voting (such as email addresses) will be handled in accordance with the vendor’s privacy policies and applicable regulations.

Why This Matters

This is an important step toward improving transparency, accessibility, and participation within our community. By offering electronic voting, Fiore aims to make it easier for all homeowners to have their voices heard—no matter where they are.

If you have any questions about e-voting or how to participate, please contact the management office.

Learn More